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Event Logistics and Social Media Coordinator

  • Map pin icon South Africa
  • Job type icon Hybrid
  • Person icon Full Time
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About the Company

Lumi Global powers the meetings and elections that matter for the world’s most trusted decisions, ensuring seamless, engaging experiences for all stakeholders. Lumi’s innovative technology seamlessly connects virtual and in-person participants in one interactive, near-real-time environment.

With over 30 years of industry leadership, Lumi Global specializes in simplifying the complex, offering personalized service and global support. We transform elections, annual meetings, member-based meetings, legislative meetings, IR meetings, and earnings calls, enabling virtual and in-person participants to make the most informed decisions.

Role Overview

We are seeking a proactive and organized Event Logistics and Social Media Coordinator to join our South Africa team. This hybrid role combines marketing event planning expertise with social media coordination to ensure the seamless execution of events and the delivery of engaging digital content.

Key Responsibilities

Event Logistics (60%)

  • Strategic Alignment: Apply the integrated marketing event strategy across all coordinated events, ensuring consistency with Lumi Global's annual objectives through collaboration with internal teams.
  • Planning & Execution: Coordinate logistics for Lumi Global marketing events, including exhibitions, conferences, and webinars.
  • Vendor Management: Liaise with venues, suppliers, partners and vendors to secure contracts, manage budgets, and ensure timely delivery of services.
  • Data Processing & Campaign Planning: Manage and process attendee lists, enhancing data accuracy by completing missing details. Collaborate with the campaign team to develop targeted strategies for maximising exposure and engagement around event attendance.
  • On-Site Execution Support: Brief and coordinate with the on-site team to ensure all booked and confirmed logistics, including venue setup and vendor deliverables, are executed as planned for seamless event operations.
  • On-Site Coordination: Oversee event setup, participant authentication, and troubleshooting to ensure smooth operations for virtual, hybrid, and in-person environments.
  • Post-Event Reporting: Collect feedback, analyze event performance, and provide detailed reports to stakeholders.
  • Webinar Management: Lead the end-to-end coordination of Lumi Global’s webinars, including conceptualizing topics, crafting engaging content, securing expert speakers, and working with the campaign team to manage invitations, pre-webinar promotions, and post-webinar follow-ups to maximize audience engagement and impact.

Social Media Management (40%)

  • Social Media Posting: Schedule and post content across social media platforms according to the strategies and schedule provided by the content and digital teams.
  • Content Creation: Develop, schedule, and manage social media posts to promote Lumi’s events and engage audiences on platforms like LinkedIn and Instagram.
  • Live Event Coverage: Provide real-time updates on social media during Lumi Global’s events to boost online engagement.
  • Community Engagement: Interact with followers, respond to inquiries, and build meaningful connections with Lumi’s Global online community.
  • Staying up to date: Stay up to date with the latest social media trends, tools, and best practices.
  • Analytics & Insights: Monitor social media performance metrics, evaluate success, and optimize content strategies.
  • Campaign Alignment: Work closely with Lumi Global’s marketing team to ensure social media efforts align with broader campaigns and objectives.
Skills & Experience
  • Experience: 2–3 years in event planning, social media management, or a related role.
  • Education: A Bachelor’s degree in Marketing, Communications, Event Management, or a related field is preferred.

Technical Skills:

  • Proficiency in social media platforms and tools (e.g., Hootsuite, Buffer).
  • Basic graphic design skills (e.g. Canva, Adobe Creative Suite) are highly recommended.
  • HubSpot experience is a plus.

What We Offer:

  • Competitive salary and benefits package.
  • Flexible hybrid work environment.
  • Opportunities for career growth and professional development within a global organization.
  • A collaborative team culture that values innovation, creativity, and excellence.

Application Process

Interested candidates are invited to apply by submitting their CV. A cover letter detailing their relevant experience and why they are a good fit for this role is not mandatory but highly appreciated. Our recruitment team will review applications and contact shortlisted candidates for an initial introductory call. Successful candidates will then be invited for a three-stage interview process: the first stage will focus on your technical and analytical skills. The second stage will involve a more in-depth conversation with senior management, focusing on your business acumen, experience, and how you align with our company's goals. Finally, you will be asked to complete a practical case study assessment to demonstrate your technical skills and problem-solving abilities.

Use our contact form and select "I'm interested in jobs at Lumi Global" to share your details with us.

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