From registrations and revocations to results, a variety of reports and a full audit trail are produced automatically. This provides a complete and transparent record of the meeting.
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The Lumi platform has the ability to produce a full suite of reports, at any time, giving a full and transparent record of the meeting while providing an up-to-the-minute view on attendance. If Lumi has handled the broadcast, this recording will also be supplied. As well as this a complete copy of all questions received and responses are given.
The final voting results will display the total number of votes received for each direction, the final percentage results of votes received, and the percentage of ISC that voted at the meeting.
A report can be provided that details every single key button press that a shareholder performs using their voting handset such as the Votes By Attendee Report.
The Revoked Proxy Instructions report details any Chairman Proxy Votes that may have changed due to the vote being superseded at the meeting by a live vote.
The Votes by Account report shows a complete breakdown of the votes received from each individual account/shareholding in the database.
The Lumi platform has been developed in such a way that every single transaction that takes place in the database is always tracked and recorded into an audit log.
This could be the precise time a shareholder attended the meeting if an attendee record was edited and represent multiple accounts if a live vote was cast when an account was then deleted.
Everything is fully audited and identified to the exact client machine that a transaction took place on.
When all results have been scrutinized and signed off by the client, Lumi will conduct a number of procedures to formalize the closure of the meeting.
An End-Of-Meeting Archive folder is generated, and two copies are securely shared/provided to the client.
Upon handing over the End-Of-Meeting Archive folder, Lumi will then ask their client to sign and date a ‘Data Release Form’ which permits Lumi to permanently delete the meeting database from the server.
Thank you so much for all of your help and patience as we tackled our first virtual AGM. There is absolutely no way we could have achieved this without your support. I have learned so much about the broadcasting world.