Virtual AGM

The Lumi software ensures your shareholders or members can securely authenticate into your AGM using their unique credentials. The in-room registration desk is replaced with a secure login screen to access the meeting platform.

• Securely authenticate your shareholders or members into the virtual meeting, using unique credentials that are normally issued as part of the Notice of Meeting
• Register your attendees in real-time, allowing you to produce an accurate and auditable quorum count
• Produce detailed attendance reports, broken down into capacities, share classes, and voting eligibility

Extend the voting window beyond the live meeting, and segue seamlessly between the proxy voting period and the live meeting. Whether you choose to use the Lumi online voting to allow your shareholders or members to vote before the meeting, or if you use paper proxy votes, our platform will combine all the votes cast before the AGM to provide an instant, auditable result.

• As live votes are cast during the meeting, they are counted, seamlessly integrated with proxy voting data, and available to display instantly to all attendees
• Real-time weighted voting, split voting, or "one-man, one-vote" are all easily managed by the Lumi software.
• Allow your shareholders or members to vote on each resolution individually, or open all the polls at one time for users to cast their votes on all resolutions and motions being put to the meeting

Shareholder or member voice is increasingly vital to both good corporate governance and investor or member relations. Ensuring each participant can ask their question of the board and have their voice heard is key, all while retaining control of the meeting and maximizing debate time. 

• Questions can be submitted through the Lumi application once the Chair opens the Q&A session, and there is no limit to the number of questions that can be asked
• Questions can be moderated if required before being published to the Chair, the meeting attendees, or both. This is a particularly useful feature if multiple questions around the same topic are posed by meeting attendees
• Once answered, these questions can be archived for an end of meeting report detailing all questions asked. They can also be published out to your stakeholders to allow for further engagement and a history of questions already asked and answered

A Lumi AGM goes beyond the live meeting. From initial planning before the meeting to reporting and analysis afterward, Lumi is with you every step of the way to make sure you have everything you need.

• The platform, applications, and technology can be tailored to you or your client’s meeting with branded elements such as logos and colors, ensuring your shareholders feel comfortable in the meeting environment
• Shareholder meetings require flawless execution. Every Lumi AGM has the option of experienced on-site technicians to provide complete peace of mind
• From registrations and revocations through to results, a variety of reports and a full audit trail are produced automatically. This provides a complete and transparent record of the meeting
• Security is paramount. Lumi’s technology runs on a secure dedicated network. For virtual and hybrid meetings, encrypted cloud-based servers are utilised, in a choice of locations
• Any size, anywhere. Lumi’s scalable systems provide registration, certified voting, and streamlined Q&A at meetings of any size, supporting localization and multiple languages. In-app webcasts and mobile voting enable the Virtual AGM, extending the meeting beyond the meeting room