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Increasing Engagement and Participation at Your Annual General Meeting: Tips for Using Virtual Q&A Sessions

It's important to come together and discuss important topics at your AGM; however, with large groups of people and complex agendas, it can be challenging to ensure that everyone has a chance to participate and ask questions. One way to facilitate communication and ensure that all voices are heard is by using virtual Q&A sessions.

Virtual Q&A sessions allow attendees to ask questions and get answers in real time, either through a chat function or by speaking into their microphone. This can be especially helpful if you have a large number of attendees or if there are complex topics on the agenda. By using virtual Q&A sessions, you can ensure that everyone has the opportunity to ask questions and get the information they need to participate fully in the AGM.

Here are some tips for using virtual Q&A sessions at your AGM:

  • Make it easy for attendees to ask questions. Provide clear instructions on how to ask questions, and make sure that the Q&A function is easy to use and accessible to all attendees.
  • Encourage participation. Encourage attendees to ask questions and participate in the Q&A sessions. This can help create a more engaging and interactive AGM experience.
  • Monitor and moderate the Q&A sessions. Make sure that someone monitors the Q&A sessions and promptly addresses questions. You may also want to consider appointing a moderator to manage the flow of questions and ensure that the sessions stay on track.
  • Follow up on questions that can't be answered in real-time. If you receive a question you can't answer immediately, follow up with the attendee after the AGM. This shows that you value their input and helps ensure everyone's questions are addressed.

Virtual Q&A sessions can be a powerful tool for enhancing communication and participation at your annual general meeting. By using this technology, you can ensure that all attendees have the opportunity to ask questions and get the information they need to engage in the AGM process fully.