HOA Voting Software for Confident Annual Meetings

HOA voting software lets homeowners associations run annual meeting votes, board elections and proxy voting online, in the room or both. It checks who can vote, counts every ballot and produces results and records the board can share.

A proxy vote lets a homeowner who can't attend appoint someone else, often another homeowner, to vote on their behalf, usually with an HOA voting proxy form. With a general proxy, the proxy holder votes as they see fit on every item. With a directed proxy, the homeowner sets out how to vote on each resolution or election, and the proxy holder can't change those choices. In both cases, the proxy holder must attend the meeting for the votes to count. Your association collects the proxy forms, and our team captures them before the meeting so they're counted with the votes cast on the day, giving you one result.

HOA proxy voting rules are set by state law and your association's governing documents, for example who can hold a proxy and when it must be submitted. Lumi Global configures proxy voting to follow the rules your association applies.

It depends on your state's rules on HOA electronic voting and on your governing documents. Where HOA online voting is allowed, homeowners can vote from any device during the voting window, and the results are available as soon as voting closes.

Board members are usually elected by homeowners at the annual meeting or through a separate HOA election, following the association's bylaws. With Lumi Global, homeowners vote online or in the room, and the results are counted and recorded automatically.

They can be. Lumi Global can run secret ballots, keeping each homeowner's choice separate from their identity, or identified votes where your rules require them.

Our HOA voting software tracks attendance and quorum live as homeowners join online or in the room, with proxies added as they come in. Your board can check quorum at any point, so the meeting opens as soon as quorum is reached.