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Your meetings matter


If you hold an annual meeting of stakeholders - whether you are a member based association, regulatory or professional body, listed organization, international federation, or a not-for-profit, a Hybrid AGM is for you.

A hybrid AGM is the combination of the best elements of a traditional face-to-face meeting and a virtual AGM. Seamlessly blending digital and physical meeting rooms, a hybrid meeting offers increased flexibility for attendees who can join the meeting in-room or participate online via smartphone, laptop, or tablet. By removing the need for everyone to be in one location, a hybrid meeting opens up the possibility of higher attendance and engagement, yet still maintains the integrity of a single meeting. It also offers organizations the flexibility to dial up or dial down attendance at physical or remote locations without compromising the meeting’s legitimacy or accessibility.


Join our worldwide client list

  • Lumi Global - EV CHURCH
  • Lumi Global - USA
  • Lumi Global - GENERAL
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  • Lumi Global - MTA
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  • Lumi Global - KIWIANIS
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  • Lumi Global - ROTARY
  • Lumi Global - ADA
  • Lumi Global - USA SWIMMING
  • Lumi Global - SIGMA

Solution elements

device
Pre-meeting

Microsites and events pages can be generated by your project manager, branded and themed to company guidelines and made public when you choose.

Direct links to the pre-registration site or public live meeting forum can be provided to include on your own platform.

The pre-registration platform can be customized and localized to suit your audience, recording only the questions you require.

Once approved, attendees can choose who they wish to participate at the meeting, and if polling is being utilized they can cast their vote or proxy it to the chair or another participant.

device
Registration Approved

Our skilled onsite team will setup the hardware and network as registration or install self-service kiosks whilst any virtual attendees simply need to login as an authenticated user or as a guest.

In-room attendees simply scan a QR or barcode to authenticate into the meeting choosing from a proprietary device, BYOD or paper poll to cast their vote.

Virtual participants can access the live meeting through their browser on laptops, tablet or smartphone.

In-Room and Virtual attendance are visible on remote displays to ensure a quorum, receive alerts, search specific accounts and see how polls are affected by the votes or accounts in attendance.

device
Group Poll

Resolutions can be polled singularly, in groups, or election style in multiple choice format, displayed with percentages, real numbers or both.

Polls can be 1:1 or weighted and you can allow split votes which can be optional, enforced, or cumulative. An instant vote confirmation appears but you can re-cast your poll at anytime.

Key stakeholders can see the state of each resolution, including proxy votes, prior to polling and then watch the votes in real-time with the results displayed instantly.

For group polls, an efficient vote all/vote with the board's recommendation feature can be enabled.

device
Lumi AGM Mobile - Phoenix IR Messaging Screen

Questions can be submitted before a meeting through our proxy platform or put to the live meeting either written or verbally and any participant submitting profanities can be blocked.

The message board and speaker queue are displayed to key stakeholders on remote devices. 

Moderators can respond directly to participants or append answers to questions and propose them to the Chair. 

Moderators can alternate in-room and virtual questions, moving the order of messages in the queue and also label and sort similar messages to assist speakers.

device
Lumi AGM Mobile - Phoenix Broadcast Video and Slides

Lumi can provide onsite or remote broadcast options organized by your dedicated project manager who supports hardware install, rehearsals and running of the live event.

Our in-house offering utilizes bespoke production studios, operated by our own producers, to ensure a professional and high-quality broadcast for your meeting.

The broadcast of the meeting can be provided, with synchronized slides and presentation, plus any pre-recorded videos and webcams.

Additional collateral such as scripts and templates can be provided to ensure consistency across materials.

device
Lumi AGM Mobile - Phoenix IR Document Screen

Documents can be uploaded to a dedicated section in the platform.

PDF documents can be published in the platform to a document repository providing easy access and the ability to download to your device.

Documents can be viewed at any point during the meeting whilst maintaining the ability to continue watching the broadcast.

Documents can be uploaded at any point before, during or after the meeting.

device
Reporting-1

Live displays show attendance summary, live tracking and quorum count.

Key stakeholders can see the number of registered attendees, votes and accounts represented, total vote capital and what is represented in-room. Summaries are broken down by capacity.

Multiple reports give a full and transparent record of the meeting while providing an up-to-the-minute view of attendance.

If Lumi has handled the broadcast, this recording will also be supplied. As well as this, a complete copy of all questions received, and responses are given.

Pre-meeting


Pre-meeting

Microsites and events pages can be generated by your project manager, branded and themed to company guidelines and made public when you choose.

Direct links to the pre-registration site or public live meeting forum can be provided to include on your own platform.

The pre-registration platform can be customized and localized to suit your audience, recording only the questions you require.

Once approved, attendees can choose who they wish to participate at the meeting, and if polling is being utilized they can cast their vote or proxy it to the chair or another participant.

Registration


Registration Approved

Our skilled onsite team will setup the hardware and network as registration or install self-service kiosks whilst any virtual attendees simply need to login as an authenticated user or as a guest.

In-room attendees simply scan a QR or barcode to authenticate into the meeting choosing from a proprietary device, BYOD or paper poll to cast their vote.

Virtual participants can access the live meeting through their browser on laptops, tablet or smartphone.

In-Room and Virtual attendance are visible on remote displays to ensure a quorum, receive alerts, search specific accounts and see how polls are affected by the votes or accounts in attendance.

Polling


Group Poll

Resolutions can be polled singularly, in groups, or election style in multiple choice format, displayed with percentages, real numbers or both.

Polls can be 1:1 or weighted and you can allow split votes which can be optional, enforced, or cumulative. An instant vote confirmation appears but you can re-cast your poll at anytime.

Key stakeholders can see the state of each resolution, including proxy votes, prior to polling and then watch the votes in real-time with the results displayed instantly.

For group polls, an efficient vote all/vote with the board's recommendation feature can be enabled.

Q&A


Lumi AGM Mobile - Phoenix IR Messaging Screen

Questions can be submitted before a meeting through our proxy platform or put to the live meeting either written or verbally and any participant submitting profanities can be blocked.

The message board and speaker queue are displayed to key stakeholders on remote devices. 

Moderators can respond directly to participants or append answers to questions and propose them to the Chair. 

Moderators can alternate in-room and virtual questions, moving the order of messages in the queue and also label and sort similar messages to assist speakers.

Broadcast


Lumi AGM Mobile - Phoenix Broadcast Video and Slides

Lumi can provide onsite or remote broadcast options organized by your dedicated project manager who supports hardware install, rehearsals and running of the live event.

Our in-house offering utilizes bespoke production studios, operated by our own producers, to ensure a professional and high-quality broadcast for your meeting.

The broadcast of the meeting can be provided, with synchronized slides and presentation, plus any pre-recorded videos and webcams.

Additional collateral such as scripts and templates can be provided to ensure consistency across materials.

Documents


Lumi AGM Mobile - Phoenix IR Document Screen

Documents can be uploaded to a dedicated section in the platform.

PDF documents can be published in the platform to a document repository providing easy access and the ability to download to your device.

Documents can be viewed at any point during the meeting whilst maintaining the ability to continue watching the broadcast.

Documents can be uploaded at any point before, during or after the meeting.

Reporting


Reporting-1

Live displays show attendance summary, live tracking and quorum count.

Key stakeholders can see the number of registered attendees, votes and accounts represented, total vote capital and what is represented in-room. Summaries are broken down by capacity.

Multiple reports give a full and transparent record of the meeting while providing an up-to-the-minute view of attendance.

If Lumi has handled the broadcast, this recording will also be supplied. As well as this, a complete copy of all questions received, and responses are given.

Proximus

I would like to extend my deepest appreciation for the amazing work and the endless hours that you and your teams have spent working on today’s AGM/EGM. Our shareholders’ meetings would never be so successful without your support and hard work. I feel blessed to work with such an incredible and talented bunch of people.

Thank you once again, everyone, you are truly outstanding!

Proximus

Want to transform your next meeting?


If you have a question, would like more information or would like to talk to one of our experienced team, then please complete the short form on the right and we will be in touch as soon as we can. We look forward to hearing from you.

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