Hybrid AGM

The Lumi software ensures your shareholders or members can securely authenticate into your AGM using their unique credentials, whether your meeting is being held in a physical location, in a virtual place, or a combination of the two.

• Securely authenticate your shareholders or members whether they are attending the in-room meeting or have opted to attend remotely
• Register your attendees in real-time, allowing you to produce an accurate and auditable quorum count
• Produce detailed registration reports, broken down into capacities, share classes, and voting eligibility
  
  

With Lumi, voting extends beyond the live meeting to include proxy votes cast before the AGM, whether your shareholders use the Lumi online voting platform to vote or you are using paper proxy forms. 

• As live votes are cast either in-room or remotely, they are counted, seamlessly integrated with proxy voting data, and available to display instantly to all attendees
• Real-time weighted voting, split voting, or "one-man, one-vote" are all easily managed by the Lumi software
• Allow your shareholders or members to vote on each resolution individually, or open all the polls at one time for users to cast their votes on all resolutions and motions being put to the meeting
• A comprehensive suite of detailed reports are available post-meeting detailing every vote cast and every question asked

Shareholder or member voice is increasingly vital to both good corporate governance and investor and member relations. Ensuring each participant can ask their question of the board is key, whether they are attending in the room or online. The Lumi platform facilitates this while putting the Chairperson firmly in control of the meeting and maximizing debate time.

• Questions can be taken in the room using the Lumi hand-held device, which offers the attendee the choice of joining a queue to speak or submitting their question via text using the built-in QWERTY keypad
• Questions can also be submitted through the Lumi application by users who are attending online, whether they are using a desktop, tablet, or mobile device
• Questions can be moderated if required before being published to the Chair, the meeting attendees, or both
• Once answered, these questions can be archived for an end of meeting report and/or published to your stakeholders to allow for further engagement and a history of questions already asked and answered

A Lumi AGM is more than just the live meeting. We also work with you both before and after your AGM to make sure you have everything you need.

• The platform, applications, and technology can be tailored to you or your client’s meeting with branded elements such as logos and colors, ensuring your shareholders feel comfortable in the meeting environment
• Shareholder meetings require flawless execution, so every Lumi AGM has the option of experienced on-site technicians to provide complete peace of mind
• From registrations and revocations through to results, a variety of reports and a full audit trail are produced automatically, providing a complete and transparent record of the meeting
• Security is paramount, so Lumi’s technology runs on a secure dedicated network, utilizing cloud-based servers in a choice of locations
• Lumi’s scalable systems provide registration, certified voting, and streamlined Q&A at meetings of any size, supporting localization and multiple languages
• In-app webcasts and mobile voting allow for Hybrid or Virtual AGMs, extending the meeting beyond the meeting room
• In addition to instant polling, virtual attendees can also view meeting slides, audio, and live video through the application